Import your QuickBooks bills, send a lien waiver to every vendor
You already approved the bills in QuickBooks. Export them, import the CSV into LienDone, map your columns, and send a conditional or unconditional waiver to each vendor in one batch. You type the bill data once, in QuickBooks. Not twice.
Pairs with QuickBooks. Accounting and bookkeeping software.
The dual-data-entry problem, and the honest fix
Here is the part of payment week that wastes your afternoon. You approve the bills in QuickBooks. Then you open a second tool and retype the same vendor names, amounts, and dates to send each lien waiver. Same numbers, keyed twice, with a typo waiting on every line. Get the amount wrong and the waiver does not match the check.
LienDone removes the second round of typing. Export your approved bills from QuickBooks as a CSV, import the file, and match your columns to vendor, amount, and through-date once. LienDone pre-fills a state-correct lien waiver for each vendor and sends every signing link in one batch. Your vendors sign on their phone in two minutes with no account.
Be clear on what this is: a CSV import, not a live sync. LienDone does not connect to your QuickBooks company file and does not read or write your books. You stay in control of what leaves QuickBooks. The same bills export works with QuickBooks Online, QuickBooks Desktop, and Sage, so the tool you keep your books in is the tool you export from.
What the QuickBooks bill import covers
Import the approved bills you already entered
Export your approved bills from QuickBooks as a CSV and import the file into LienDone. Vendor name, bill amount, bill date, reference number — the fields you bring across are the fields LienDone uses to pre-fill each waiver. You keyed the bill once in QuickBooks. You do not key it again here.
Map your columns once, reuse the layout
QuickBooks bill exports do not all look the same, so you tell LienDone which column is the vendor, which is the amount, and which is the through-date. Set the mapping once. The review screen shows every row before anything goes out, so a stray column never turns into a wrong waiver.
Send a waiver to every vendor in one batch
One import becomes one batch of signing links. Pick the waiver type once for the batch: conditional progress, unconditional progress, conditional final, or unconditional final. LienDone sends each vendor a link pre-filled with their own name, amount, and date. Forty vendors go out as fast as one.
Vendors sign in two minutes, no account
Each vendor gets an email with a tokenized link. No QuickBooks login, no LienDone account, no app. They open it on a phone, check the pre-filled waiver, sign, and submit. The reason waivers actually come back signed instead of sitting in an inbox.
Keep your books exactly where they are
LienDone does not touch your chart of accounts, your bill payments, or your reconciliation. It handles the waiver step that hangs every pay cycle and nothing else. When a vendor signs, you get an audit-ready PDF to file and to match against the bill you already paid in QuickBooks.
How the QuickBooks bill import works
Five steps. It takes a few minutes the first time, then it is the fastest part of your pay cycle.
Export your approved bills from QuickBooks
In QuickBooks Online, run a bills or unpaid-bills report and export it to CSV or Excel. In QuickBooks Desktop, export the same report. Sage works the same way. You want one row per vendor bill, with the vendor name, the amount, and the bill or due date.
Import the CSV into LienDone
Open the bill import in LienDone and upload the file. Nothing leaves QuickBooks except the file you chose. LienDone reads the rows and shows you what it found, so you can confirm before any waiver is created.
Map your columns
Match your CSV columns to vendor, amount, and through-date. If your export has extra columns, ignore them. LienDone remembers the layout, so the next import is one click.
Review every vendor and waiver
See the full list before anything sends: each vendor, the amount, the waiver type, and the state-correct form. Fix a row, drop a row, or pick a different waiver type for the batch. Nothing goes out until you say so.
Send the batch and watch the dashboard
Click send. Every vendor gets a signing link pre-filled with their bill data. As each one signs, the dashboard turns green and the signed PDF lands in your account with an audit footer. Release the payment once the right waiver is on file.
Common questions about LienDone with QuickBooks
- Is this a live QuickBooks sync or a CSV import?
- A CSV import. LienDone does not connect to your QuickBooks company file, does not read your books, and does not write anything back. You export your approved bills as a CSV, import that file, and send waivers. A live, two-way integration is not part of LienDone today, and we will not call it one until it ships. The import keeps you in control of exactly what leaves QuickBooks.
- Does it work with QuickBooks Online and QuickBooks Desktop?
- Both. The import reads a CSV of your approved bills, and both QuickBooks Online and QuickBooks Desktop export that report. Sage exports it too, so if you keep your books in Sage instead, the same import works. If your accounting tool can export a list of bills to CSV or Excel, LienDone can import it.
- Do I have to retype my vendor and bill data?
- No. That is the whole point. You enter the bill once in QuickBooks. The import carries the vendor name, amount, and date into LienDone and pre-fills each waiver, so you never key the same numbers a second time. Less typing means fewer mismatches between the waiver and the check.
- Do my vendors need a QuickBooks or LienDone account to sign?
- Neither. Each vendor gets an email with a tokenized signing link, opens it on a phone, reviews the pre-filled waiver, signs, and submits. No QuickBooks login, no LienDone signup, no app. Every signed PDF carries an ESIGN Act audit footer with the signer's IP, timestamp, and signing token.
- Will the waivers be compliant in my state?
- Yes. The import pre-fills a state-correct form for each vendor. Twelve states ship verbatim statutory text — California (Civ. Code §§ 8132–8138), Texas (§ 53.284), Nevada (NRS § 108.2457), Arizona, Florida, Georgia, Michigan, Mississippi, Utah, Massachusetts, Wyoming, and Missouri. The other 38 states use a LAWA-compliant standard template. Mississippi notarization is built into the flow.
- What does it cost?
- LienDone is $49 a month flat, or $490 a year. No per-vendor fees, no per-waiver fees, no setup fee. The QuickBooks bill import is included, along with unlimited projects, unlimited vendors, all 50 state forms, and signed PDFs stored for as long as you keep the project.
Stop keying the same bills twice.
Start free for 30 days. Export your next batch of approved bills from QuickBooks, import the CSV, and send a lien waiver to every vendor in one go. No card required.
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